Event Management
The gala is in three weeks. Put the RSVP page up, work the guest list, check people in at the door, and have every attendee on a donor record for the follow-up ask.
What the Event Record Holds
RSVP Page & Capacity
Each event gets a public RSVP page with a capacity cap and, for paid events, the ticket price shown on the page. Guests confirm their RSVP by email, and every RSVP lands on the guest's contact record with its status.
Attendee Management
Every attendee row carries RSVP status, guest count, a VIP flag, and free-text notes. Export it to CSV for the name-tag run, then check people in from the same list at the door.
Event Fundraising
Record donations and pledges against the event as they come in, whether from a pledge card at the table or a check at the door. The event's amount raised and the per-event PDF report are built from those records.
How an Event Moves Through the CRM
Event Setup & Co-Hosts
Date, venue or virtual URL, capacity, and a fundraising goal live on the event. Co-hosts come from your contacts with a role and a commitment amount, and each gets a tracked link to your WinRed, ActBlue, or Anedot page, so the gifts their network makes are credited to them on import. The event shows what hosts have raised against what they committed, and keeps its own log of calls and meetings, which is where host outreach lives instead of in someone's inbox.
In-Person or Virtual
Every event has a location field and a virtual URL field; use one or both. The public event page shows the join link, and the attendee list and check-in work the same way either way.
Follow-Up From the Attendee List
After the event, filter your contact list to the event's attendees and send that list an email campaign or a text. Each gift logged against the event carries a thank-you-sent flag. Pull the ones still unflagged and that's the note-writing list.
Check-In at the Door
Check guests in at the door from any laptop or tablet. Search the guest list by name, mark the arrival, and add walk-ins as new attendees on the spot. Check-in stamps a time on the attendee row, which is tied to the contact record, and the attendee export the next morning shows who actually came.
Event Performance Reports
Each event has a PDF report with the attendee list and the gifts and pledges recorded against it. The events list shows attendance against capacity and amount raised per event, and the attendee list exports to CSV or comes back through the REST API.
Who Runs the Room
Development directors running the annual gala
Put up the RSVP page with a capacity cap, export the guest list with per-guest notes for the caterer, and hand the check-in screen to a volunteer at the door.
Campaign event staff
Stand up a free RSVP page for a town hall, add walk-ins at the door, and pull the attendee list the next morning for volunteer recruitment calls.
Finance directors closing out an event
Reconcile a batch of event checks and pledge cards against the event's PDF report, with each gift already attributed to the event before the filing deadline.
Volunteer coordinators
Run phone bank kickoffs and canvass launches as RSVP events, check people in on arrival, and export the attendee list with check-in times the next morning to text the ones who didn't show.
Frequently Asked Questions
What is fundraising event management software?
Fundraising event management software keeps the guest list, RSVPs, check-in, and the gifts made at the event on the same records you use for the rest of your fundraising. In FundraiserMax an event is attached to a campaign, each attendee is a contact, and each event gift is a donation or pledge on that contact.
How much does FundraiserMax event management cost?
Event management is part of the one plan, $40 per user per month or $425 per user per year. There's no separate event module, no per-event fee, and nothing charged per RSVP or attendee, so a house party costs the same to run as the annual gala. The 7-day free trial covers events too, and the pricing page lists the usage-based add-ons.
Can I run both free RSVP events and events with a ticket price?
Both use the same event record. A town hall or volunteer kickoff gets a free RSVP page with a capacity cap. For a paid event, set the ticket price on the event and log each ticket payment as an event donation; that's what the amount raised and the per-event report are built from. FundraiserMax doesn't sell tickets online. The RSVP page collects the RSVP, and your team records the payment.
Does FundraiserMax support virtual and hybrid events?
Mark the event as virtual and store the meeting URL on it, or fill in both a venue and a link; the public event page shows the join link. The guest list, check-in, and event gifts don't change. Reminders are a normal email campaign to the event's attendee list, sent when you choose, not an automatic send.
How does event data connect to the rest of my fundraising?
Every RSVP, check-in, and gift is recorded on the attendee's contact record. After the event, filter your contact list to that event's attendees for email or SMS follow-up, review the pledges made at the event, see what each host raised against their commitment, and export the attendee list to CSV.
Fill the room, then follow up.
Put up the RSVP page, work the door, and start the post-event asks with every attendee already on a donor record.RSVP pages and check-in are part of the platform, not a separate events product.